Word is a full featured Word Processing
package that is included as part of the Microsoft Office suite. It is widely used in office settings across the country. It is taught in the CIS
Department at Northwest-Shoals from beginning to advanced, as a part of the
CIS146, CIS147, and CIS148 classes.
Word can be used to produce
advertisements and flyers which are taught as part of the CIS146 class.
Resumes and all types of business letters can be created using Word while
items are also available that simplify the production of research papers. While you are typing, Word can perform tasks
routinely. For example, Word can locate and correct spelling and grammar
errors in a variety of languages. Word’s thesaurus allows you to add variety
and precision to your writing. Word also can format text such as headings,
lists, fractions, borders, and Web addresses as you type them. Within Word,
you also can e-mail a copy of your Word document to an e-mail address.
These are all taught as part of the CIS146 class. Word also includes
various tools that enable you to create Web pages with ease and you can upload
these Web pages directly to a Web server if you have access to one. Web
pages are created as part of the CIS146 class but are not actually published
on the Web server.
Example of Flyer/Announcement
Example of Resume
Example of Business Letter
Example of Research Paper
Example of Word Document Saved As
Web Page
Word can be used to create high
quality brochures and newsletters. These are included as part of the
CIS147 class. Watermarks, tables, and charts can be added to documents
as enhancements. Form letters, mailing labels, envelopes, and
directories can be generated from within Word. These topics are all
covered as part of the CIS147 class.
Example of Brochure
Example of Form Letter With Codes
Example of Form Letter Without
Codes
Example of Mailing Labels With
Codes
Example of Mailing Labels Without
Codes
Example of Envelopes With Codes
Example of Envelopes Without Codes
Example of Directory
Online forms can be created in Word.
Macros can be created via Visual Basic for Applications (VBA) to automate
repititious tasks in Word. Documents can be enhanced by including
indexes, table of contents, subdocuments, and XML. XML is a well known
format for structuring data so that it can be reused and shared. The
specifics for these are taught in the CIS148 class.
Example of Online Form
Example of Macros
Example of Document with Index, Table
of Contents, Subdocuments, and XML
Word has many features designed to simplify the
creation of documents. With Word, you easily can include borders, shading,
tables, graphics, pictures, Web addresses, charts, and other modifications in your documents. You can
instruct Word to generate a template, which is a form that contains prewritten
text that you can utilize and customize
to meet your needs. With appropriate hardware, you can dictate or handwrite text
instead of typing it in Word. You also can verbalize directions to Word.
The Word window contains an
assortment of
items to make your work more efficient and documents more professional.
When you run Word the first time after installation, the Word window will
presumably look similar to the one below. If Office Speech Recognition
software is installed on your computer, then either the Language Indicator
button will be displayed on the right side of the Windows taskbar or the
Language bar will be visible somewhere on the desktop.
By default, the getting started task pane is displayed on the
right side of the screen, and the
buttons on the toolbars are displayed on a single row. A task paneis a separate
window that enables users to carry out some Word tasks more efficiently and it
will automatically be displayed when you are performing certain operations. To
provide the maximum typing area in Word, a task pane should not be present when you
are working on a document in Word. Also, for a inexperienced Word user, the toolbars should be
shown on two separate rows instead of a
single row.
The document window text, tables,
graphics, and other items as you type or insert them into a document. Only a
segment of your document, however, is displayed on the screen at one time. You
view the portion of the document displayed on the screen via the document
window. The document window displayed above is in Print Layout View.
The End Mark is not visible when in Print Layout View. The document
window displayed below is in Normal View. The End Mark is visible in
Normal View.
The insertion points a blinking vertical bar that indicates where text will appear as you type. As you type, the
insertion point moves to the right and, when you reach the end of the line, it
moves downward to the beginning of the next line which allows wordwrap to
occur.
The end mark
is a short horizontal line that signifies
the end of your document. Each time you begin a new line, the end mark
advances
downward.
The mouse pointer different
shapes according to the task you are performing in Word and the pointer’s
location on the screen.
At the top edge of the document window is the horizontal
ruler which is used
to set tab stops, indent paragraphs, adjust column widths, and change page
margins. An additional ruler, called the vertical rulers displayed at the left edge of the word window when you perform
tasks that take you into Print Layout View.
By using the scroll barsyou can display
portions of your document that are currently not shown in the document window. At the right edge
of the document window is a vertical scroll bar and at the bottom of the document
window is a horizontal scroll bar. On both the vertical and horizontal scroll
bars, the position of the scroll boxeflects the location of the portion of
the document currently being viewed in the document window.
The status bar at the bottom of the document
window, above the Windows taskbar. The status bar offers information about
the location of the insertion point and the progress of particular tasks, as well
as the status of certain commands, keys, and buttons.
On the status bar, status indicatorsturn
certain keys or modes on or off. The status indicators REC, TRK,
EXT, and OVR are displayed darkened when turned on and dimmed when turned off. To turn
these status indicators on or off, double-click the status indicator on the
status bar. There are other methods available for turning these status
indicators on and off.
The menu bar
is a special toolbar that is located at the top of the screen just below the title bar that displays the Word
menu names. Each menua list of commands
available for performing tasks such as
retrieving, storing, printing, and formatting data in your document. When you
point to a menu name on the menu bar, the part of the menu bar containing the
name transforms to a button. To open a menu, such as the View menu, click the
View menu name on the menu bar. If you point to an option on a menu that has
right pointing arrow, a submenu
displays another list of commands. If you select an option on a menu that
has an ellipsis after it, a dialog box will open for you to supply additional
information.
By default, when you click a menu name on the menu bar, a short menuis displayed
that shows your most recently used commands. If you wait a little while or click
the arrows at the bottom of the short menu, it expands into a full menu. A full
menu all the commands associated with a
particular menu. If you wish, you can display a
full menu by double-clicking the menu name on the menu bar. You can also
use the customize command on the tools menu to have the full menus show by
default.
Both short and full menus display some dimmed commands that
appear gray, or dimmed, instead of black, which indicates they are not available
at the current time for the current selection. A command with dark gray shading in the rectangle to
the left of it on a full menu is called a hidden command because it does not
appear on a short menu. As you use Word, it automatically personalizes the
short menus for you based on how often you use commands; as you use
hidden commands from the full menu, Word unhides them and places them on
the short menu.
The toolbars by
default appear on one row below the title bar or menu bar. You can change
the toolbars so that the two built in toolbars that are commonly used are
displayed on only one row. That is the best option for an inexperienced
Word user. To do this, you click the double right arrows with a downward
pointing arrow beneath them and choose Show Buttons on Two Rows. This will
separate the toolbars and place each one on a separate row, enabling an
inexperienced user to locate the individual buttons more easily.
Word has several predefined, or built-in, toolbars. A toolbarcontains buttons,
boxes, and menus that allow you to complete tasks more rapidly than using the
menu bar and related menus. For example, to open a document, you click the
Open button on a toolbar. To check a document for spelling and/or grammar errors, you click
the Spelling button on a toolbar. Each button on a toolbar displays an image to
assist you in recalling its function. Also, when you point to a button or box on a
toolbar, a ScreenTip will appear below the mouse pointer. A ScreenTipis a short,
on-screen note to assist you with using the object to which you are pointing.
Two built-in toolbars
that are commonly used are the Standard toolbarand the Formatting toolbar. Each button on the toolbars displays an
image to assist you in remembering its function.
Toolbars may either
be docked or floating. A docked toolbar is attached to one side of the
Word window. A floating toolbar dangles in the middle of the Word window
and is not attached to an edge.
